Southwest Association of Student Assistance Programs

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2017 Annual Conference Sponsorship

Sponsor Packages and Rates, 2017 


Sapphire Sponsor - $1000
All Conference Meals for up to 2 employees
Listed on the website and publications of SWASAP
Full Page Advertisement in promotional materials
Advertisement materials in our conference bags
One Concurrent Workshop
Vendor table
Honorary Membership
 Emerald Sponsor - $2500
Event Sponsor designation (President/Alumni Reception, TRIO Achievers Luncheon, New Comers Receptions, Happy Hour, etc.)
Banner at sponsored event
All Conference Meals for up to 2 employees
Listed on the website and publications of SWASAP
Full Page Advertisement in promotional materials
Advertisement materials in our conference bags
2 Workshop Times
Vendor table
Honorary Membership
Diamond Sponsor - $10,000
This level will be given the status of Co-Conference Sponsor
Company’s name posted throughout our plenary sessions as Co-Sponsor

Company’s name and logo listed on our website for the 2017-2018 year
Two follow-up emails sent to membership on your company's behalf
Promotions via SWASAP social media
All Conference Meals for up to 2 employees
Listed on the website and publications of SWASAP
Full Page Advertisement in promotional materials
Advertisement materials in our conference bags
2 Concurrent Workshop Times
Vendor Table
Honorary Member

Sponsor Registration

  • No upcoming events
Exhibitor Schedule
Set-Up: Begins Sunday, November 5 at 1:00 p.m.
Open Exhibitor Hours: Sunday, November 5 from 2:30 p.m. – 6:30 p.m.
Monday, November 6 from 8:00 a.m. – 5:00 p.m.
Tuesday, November 7 from 8:00 a.m. – 5:00 p.m.
*Exhibitors are provided conference agenda and are free to manage their booth at their own discretion during Open Exhibitor Hours.
Break-Down: All exhibitor displays and materials must be removed Tuesday, November 8 by 9:00 p.m.
Set-Up and Audio-Video Arrangements

Exhibit space includes one draped 6’ table with two chairs and a wastebasket. Arrangements for electrical, internet, and audio-visual needs can be made by contacting Michele Kelley at michelekelley@marriott.com, 225-615-3857.

Conference Program Ads

Bronze, Silver, Gold & Platinum packages include a conference booklet ad. Ads should be submitted in MS Word or PDF format. Ads will be printed in black and white. Ads will also be printed exactly as received so please proof carefully.

Email ads to Juanita Dotson with the subject line ‘SWASAP AD’.

Submissions received after September 30, 2017 will not be included in the booklet, regardless of which package was purchased.

Shipping To the Conference

Some sponsorship packages include the opportunity to provide promotional material in the conference bags. Items should be shipped directly to the hotel and labeled:

Baton Rouge Marriott
C/O Joe Givens
5500 Hilton Avenue  Baton Rouge  Louisiana  70808  USA 
ATT: SWASAP Vendor Conference Materials


Items should arrive Friday, November 3. Due to limited storage, please do not send items more than two days in advance.

Contacts

Ads: Juanita Dotson

Vendor Coordination: Erin Weddington


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