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Southwest Association of Student Assistance Programs

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Ads, Exhibitors & Sponsors Registration: SWASAP 54th Annual Conference

  • 05/27/2025
  • 8:00 AM
  • 10/03/2025
  • 11:30 AM
  • Westin Galleria Houston - Houston, TX
  • 61

Registration

  • Includes the opportunity to provide SWAG/Giveaways, etc. at TRIO Service Awards; and Acknowledgement of sponsor by the association.
  • Includes the opportunity to provide SWAG/Giveaways, etc. at Legacy, Rising Star, awards; and Acknowledgement of sponsor by the association.
  • Includes the opportunity to provide SWAG/Giveaways, etc. at TRIO Achievers Awards; and Acknowledgement of sponsor by the association.
  • Sponsorship of the SWASAP Conference Bags and/or Lanyards
  • Full Page Advertisement 7.5" X 10"

    The following formats are accepted: .pdf, .eps, .jpg, .png, or .doc Please make sure to use high resolution images.
  • Half Page Advertisement 7.5" X 4.7"

    The following formats are accepted: .pdf, .eps, .jpg, .png, or .doc Please make sure to use high resolution images.
  • Quarter (1/4) Page Advertisement 3.75" X 5"
    The following formats are accepted: .pdf, .eps, .jpg, .png, or .doc Please make sure to use high resolution images.
  • Premiere Location w/Highest Visibility
    Larger Space 2 6' tables
    Signature Event Sponsorship Recognition: TRIO Achievers' Dinner and President's Reception.
    Listed as "Diamond" Sponsor w/Logo banner posted in high visibility location
    3 company representatives
    Announced as Diamond sponsor at Opening Plenary with video, closing plenary & introduction at SWASAP TRIO Achievers' dinner
    Video played at 2 all attendee events & link placed on webpage
    Present 2 Vendor topics during concurrent sessions
    2 Honorary SWASAP Members for Company representatives
    2 Pop-up signage placed in main plenary area or exhibitor area
    2 Full Page Ads (inside cover & in booklet)
    Opportunity to present during online Prof Development during Spring 2024
    3 Campaigns (2 prior to conference & 1 following) to send individualized messages from your company to all attendees
  • Includes: Premium Space w/High Visibility;
    Sponsorship Recognition at the New Professions session or the TRIO Alumni Reception;
    Listed as 1 of 3 Emerald Sponsors;
    2 Company representatives;
    Announced as Emerald Sponsor at Monday plenary & opportunity to speak at the New Professions session or the TRIO Alumni Reception;
    Video link placed on SWASAP Webpage;
    Present 1 Vendor Topic session during concurrent sessions; 1 honorary membership;
    1 pop up signage in main plenary area;
    1 full & 1 half page ad in conference booklet; and 1 Campaign to send individualized messages to all attendees.
  • Includes: Premium Space w/High Visibility; Vendor Snack Break; Listed as 1 of 3 Sapphire Sponsors;
    1 Company representative; Present 1 Vendor Topic Session during concurrent sessions; 1 honorary membership; 1 pop up signage placed in main Plenary area; and 1 full page Ad in conference booklet.
  • Includes: Premium Space w/High Visibility; Sponsorship Recognition at the TRIO President's Reception or Service Awards Luncheon; Listed as 1 of 2 Ruby Sponsors; 2 Company representatives; Announced as a Ruby Sponsor at Monday plenary, Opening Business Meeting Plenary, and Closing Plenary; Video played a 1 all-attendee event and link placed on SWASAP Webpage; Present 1 Vendor Topic session during concurrent sessions; Logo on one giveaway item only; 2 honorary memberships; 2 pop up signage in exhibitor areas; 2 full page ads in conference booklet; Opportunity to present to SWASAP membership during online Professional Development Sessions during Spring 2025; and 2 Campaign to send individualized messages to all attendees.
  • Wi-Fi Throughout the Venue; Standard Exhibitor space (Approximate 10' X 6' Space; 1 table with tablecloth and 2 chairs); Ability to place swag, flyers, photos, handouts & offers in conference bag; Company Logo shown at Sessions throughout the 4 day event; and a half-page Ad in the Conference Booklet.
  • Wi-Fi Throughout the Venue; Standard Exhibitor space in higher traffic area (Approximate 10' X 6' Space; 1 table with tablecloth and 2 chairs); Ability to place swag, flyers, photos, handouts & offers in conference bag; Company Logo shown at Sessions throughout the 4 day event; Sponsor mention on SWASAP Social media Prior and during the conference; 1 Pop-up signage placed in high traffic area; Daily Advertising Slideshow; One 30-minute Time Spot during Online SWASAP Professional Development Session during the Spring/Summer; Presenting one concurrent session Vendor Topic Session and a full-page Ad in the Conference Booklet.
  • Wi-Fi Throughout the Venue; Standard Exhibitor space (Approximate 10' X 6' Space; 1 table with tablecloth and 2 chairs); Ability to place swag, flyers, photos, handouts & offers in conference bag; Company Logo shown at Sessions throughout the 4 day event; Daily Advertising Slideshow; One 15-minute Time Spot during Online SWASAP Professional Development Session during the Spring/Summer ; and a full-page Ad in the Conference Booklet.

Register

The SWASAP Annual Conference is one of the largest gatherings of TRIO professionals in the Southwest area with an expected attendance of nearly 500 members. It offers valuable professional development and networking for educational opportunity program personnel.

We invite your involvement with the college access and retention TRIO programs that make up SWASAP. Your sponsorship and/or participation as a vendor/exhibitor of the SWASAP 2025 Annual Conference is a wonderful way to support the enrollment and retention of underrepresented and deserving students in higher education while advertising your organization. Your sponsorship will be used to support student scholarships and both student and professional development opportunities.

Members represent universities, non-profit organizations, and educational institutions from Arkansas, Louisiana, Oklahoma, New Mexico, and Texas. Members value the opportunity to explore services and products that will help them better serve students.



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