Southwest Association of Student Assistance Programs

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2017 Annual Conference Vendor and Exhibitor Information

Packages and Rates, 2017 

Exhibitor - $300
Booth only
Bronze Exhibitor - $400
Exhibit booth
Half-page ad in conference program
Credited as bronze exhibitor in conference program 
 Silver Exhibitor - $500
Exhibit Booth
Half-page ad in conference program
Credited as silver exhibitor in conference program
Credited on the website for six months 
 Gold Exhibitor - $600
Exhibit booth
Full-page ad in conference program
Credited as bronze exhibitor in conference program
Credited on the website for twelve months
Materials in conference bag
 Platinum Exhibitor - $700
Exhibit booth
Full-page ad in conference program
Credited as platinum exhibitor in conference program
Credited on the website for twelve months with link to company website 
Materials in conference bag

Exhibitor Registration

Exhibitor Schedule
Set-Up: Begins Sunday, November 5 at 1:00 p.m.
Open Exhibitor Hours: Sunday, November 5 from 2:30 p.m. – 6:30 p.m.
Monday, November 6 from 8:00 a.m. – 5:00 p.m.
Tuesday, November 7 from 8:00 a.m. – 5:00 p.m.
*Exhibitors are provided conference agenda and are free to manage their booth at their own discretion during Open Exhibitor Hours.
Break-Down: All exhibitor displays and materials must be removed Tuesday, November 8 by 9:00 p.m.
Set-Up and Audio-Video Arrangements

Exhibit space includes one draped 6’ table with two chairs and a wastebasket. Arrangements for electrical, internet, and audio-visual needs can be made by contacting Michele Kelley at michelekelley@marriott.com, 225-615-3857.

Conference Program Ads

Bronze, Silver, Gold & Platinum packages include a conference booklet ad. Ads should be submitted in MS Word or PDF format. Ads will be printed in black and white. Ads will also be printed exactly as received so please proof carefully.

Email ads to Juanita Dotson with the subject line ‘SWASAP AD’.

Submissions received after September 30, 2017 will not be included in the booklet, regardless of which package was purchased.

Shipping To the Conference

Silver, Gold & Platinum packages include the opportunity to provide promotional material in the conference bags. Items should be shipped directly to the hotel and labeled:

Baton Rouge Marriott
C/O Joe Givens
5500 Hilton Avenue  Baton Rouge  Louisiana  70808  USA 
ATT: SWASAP Vendor Conference Materials


Items should arrive Friday, November 3. Due to limited storage, please do not send items more than two days in advance.

Contacts

Ads: Juanita Dotson

Vendor Coordination: Erin Weddington

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