Southwest Association of Student Assistance Programs

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2019 Annual Conference Vendor and Exhibitor Information

Packages and Rates, 2019

Exhibitor - $300
Booth only
Bronze Exhibitor - $400
Exhibit booth
Half-page ad in conference program
Credited as bronze exhibitor in conference program 
 Silver Exhibitor - $500
Exhibit Booth
Half-page ad in conference program
Credited as silver exhibitor in conference program
Credited on the website for six months 
 Gold Exhibitor - $600
Exhibit booth
Full-page ad in conference program
Credited as bronze exhibitor in conference program
Credited on the website for twelve months
Materials in conference bag
 Platinum Exhibitor - $700
Exhibit booth
Full-page ad in conference program
Credited as platinum exhibitor in conference program
Credited on the website for twelve months with link to company website 
Materials in conference bag

Exhibitor Registration

  • No upcoming events
Exhibitor Schedule
Set-Up: Begins Sunday, November 3 at 1:00 p.m.
Open Exhibitor Hours: Sunday, November 3 from 2:30 p.m. – 6:30 p.m.
Monday, November 4 from 8:00 a.m. – 5:00 p.m.
Tuesday, November 5 from 8:00 a.m. – 5:00 p.m.
*Exhibitors are provided conference agenda and are free to manage their booth at their own discretion during Open Exhibitor Hours.
Break-Down: All exhibitor displays and materials must be removed Tuesday, November 5 by 9:00 p.m.
Set-Up and Audio-Video Arrangements

Exhibit space includes one draped 6’ table with two chairs and a wastebasket. Requests for electrical, internet, and audio-visual needs can be made by submitting a request to PSAV

Conference Program Ads

Bronze, Silver, Gold & Platinum packages include a conference booklet ad. Ads should be submitted in MS Word or PDF format. Ads will be printed in black and white. Ads will also be printed exactly as received so please proof carefully.

Shipping To the Conference

Items should be scheduled to arrive after Monday 10/28. Banquet staff will deliver exhibitor shipments as they arrive to set up.  You will be asked to sign for the receipt of their packages.  Please use the two forms available on the vendors site of this page to request package delivery. Use the format below. 

Company Name / Name of on-site recipient

SWASAP Exhibitor

c/o Sheraton Austin Hotel

701 East 11th Street

Austin, TX 78701

 

Box handling is $5.00 per box (up to 50 lbs each) or $200 for pallets/large items.  


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